How To Add A “View My LinkedIn Profile” Button To Your Outlook Email Signature (plus Gmail and Mac Mail). “It doesn’t get more metal than email marketing,” and he is still right.
Add your email account
If you don't have an email account set up, Mail prompts you to add your email account.
To add another account, choose Mail > Add Account from the menu bar in Mail. Or choose Apple menu > System Preferences, click Internet Accounts, then click the type of account to add.
- When adding an account, if you get a message that your account provider requires completing authentication in Safari, click Open Safari and follow the sign-in instructions in the Safari window.
- If necessary, Mail might ask you for additional settings.
Learn more about how to add or remove email accounts.
Send and reply
Learn how to compose, reply to, and forward email.
Send new messages
- Click New Message in the Mail toolbar, or choose File > New Message.
- Enter a name, email address, or group name in the 'To' field. Mail gives suggestions based on your contacts and messages on your Mac and devices signed into iCloud.1
- Enter a subject for your message.
- Write your email in the body of the message.
- To add an attachment, drag an attachment to the body of the message. Or choose File > Attach Files, choose an attachment, then click Choose.
- To change your font and format, use the options at the top of the message window.
- Beginning with macOS Mojave, it's even easier to add emoji to your messages. Just click the Emoji & Symbols button in the toolbar at the top of the message window, then choose emoji or other symbols from the character viewer.
- Send or save your message:
- To send, click the Send button or choose Message > Send.
- To save your message as a draft for later, close the message, then click Save.
Reply and forward
- To reply to a single person, click Reply , type your response, then click Send .
- To reply to everyone on a group email, click Reply All , type your response, then click Send .
- To forward a message to other people, click Forward , type your response, then click Send .
Organize and search
Sort your emails into folders and use multiple search options to find specific messages.
Create folders
You can create Mailboxes to organize your emails into folders.
- Open Mail, then choose Mailbox > New Mailbox from the menu bar.
- In the dialog that appears, choose the location for the Mailbox.
- Choose your email service (like iCloud) to access your Mailbox on your other devices, such as an iPhone signed into the same email account.
- Choose On My Mac to access your Mailbox only on your Mac.
- Name the mailbox and click OK.
If you don't see the mailboxes sidebar, choose View > Show Mailbox List. To show or hide mailboxes from an email account, move your pointer over a section in the sidebar and click Show or Hide.
Sort your emails
To move a message from your Inbox to a mailbox:
- Drag the message onto a mailbox in the sidebar.
- In macOS Mojave, you can select the message, then click Move in the Mail toolbar to file the message into the suggested mailbox. Mail makes mailbox suggestions based on where you've filed similar messages in the past, so suggestions get better the more you file your messages.
To delete a message, select a message, then press the Delete key.
To automatically move messages to specific mailboxes, use rules.
Search
Use the Search field in the Mail window to search by sender, subject, attachments, and more. To narrow your search, choose an option from the menu that appears as you type.
Add and mark up attachments
Attach documents and files to your messages and use Markup to annotate, add your signature, and more.
Attach a file
To attach a file to your message:
- Drag an attachment to the body of the message.
- Choose File > Attach Files, choose an attachment, then click Choose.
Use Markup with your attachments
You can use Markup to draw and type directly on an attachment, like an image or PDF document.2
- Click the Attach button or choose File > Attach Files in the message window.
- Choose an attachment, then click Choose File.
- Click the menu icon that appears in the upper-right corner of the attachment, then choose Markup.
- Use the Sketch tool to create freehand drawings.
- Use the Shapes tool to add shapes like rectangles, ovals, lines, and arrows.
- Use the Zoom tool in the Shapes menu to magnify and call attention to a part of an attachment.
- Use the Text tool to add text.
- Use the Sign tool to add your signature.
- Click Done.
Learn more
- Contact Apple Support.
1. All devices signed into iCloud with the same Apple ID share contacts. Contacts addressed in previous messages that were sent and received on those devices are also included. To control this feature, turn Contacts on or off for iCloud. On Mac, choose Apple menu > System Preferences, then click iCloud. On iOS devices, go to Settings, tap your name at the top of the screen, then tap iCloud.
2. Markup is available in OS X Yosemite and later.
Sharing Files
To enable File Sharing on your Mac, open the Sharing pane of System Preferences and select the option for File Sharing. Windows computers and Macs can then see your computer on the local network.
When you connect from a Mac using OS X Mavericks or OS X Yosemite to another computer using file sharing, your Mac automatically tries to use the Service Message Block (SMB) protocol to communicate. If SMB is not available, it tries to connect using Apple File Protocol (AFP).
To connect to a Mac or Windows computer that is sharing files on your local network, look under the Shared section of any Finder window.
You can also access local file shares from Open and Save windows and sheets.
To connect to a file server directly, use the Connect To Server feature of the Finder. Select Go > Connect To, and enter a URL, IP address or DNS name.
You can attempt to force a specific connection protocol (such as SMB or AFP) by using a valid URL. As long as the server you are connecting to allows the protocol you specify, the URL should work.
Advanced Options
If you want to limit which protocols can be used to connect to your computer using File Sharing, click the Advanced Options button in the Sharing pane. You can then select which protocols are used by your Mac. By default, OS X Mavericks and later automatically enable SMB and AFP for compatibility with Windows computers, Macs using Mavericks and Yosemite, and Macs using older versions of OS X.
Tips
- When entering a URL, the name of the shared disk, volume, or directory you are attempting to connect to (share name) must be specified. You are not prompted for it.
- You cannot type spaces as part of a share name when connecting. In place of any space in the share name, use %20 .
- When troubleshooting a connection issue, you can ping the IP address of the other computer using Network Utility. A successful ping verifies a TCP/IP connection between the two computers. This is an important first troubleshooting step when there's no response or a timeout for a connection attempt, since SMB connections involving a Mac require TCP/IP. However, a successful ping does not mean the SMB service is also available or working from the other computer.
- Check Microsoft support resources for information about setting up file sharing on your Microsoft Windows-based computer. These may include Help files installed on your PC, or the Microsoft online Knowledge Base.
- When troubleshooting an SMB connection issue, use Console in the Utilities folder. Console logs can help advanced users identify an issue. Some log files may appear only when logged in as an administrator.
- If you are connecting to a Windows SMB resource, check to see if your firewall is blocking TCP ports 137, 138, 139 and 445. After trying the above steps, you may perform advanced troubleshooting by inspecting log entries in the Event Log of the Windows SMB resource (if you have access to it), or the relevant logs in Console on your Mac.
- If you are connecting to Windows XP, make sure that the Internet Connection Firewall settings on your Windows computer are not preventing your connection. SMB uses ports 137, 138, 139, and 445. These ports should be open on the Windows XP computer. This may require 'Advanced' configuration of the XP firewall.
- Mac uses SMB only over the TCP/IP protocol, not the NetBEUI protocol.
- It may be necessary to contact your network administrator in some situations in order to grant access to your Mac from the SMB resource, or its host network configuration.
- Learn about connecting to legacy AFP services